Privacy

Document - Last updated June 2013



Inspired Exchange -Privacy Statement

Inspired Exchange is committed to protecting your privacy. This statement details the steps we take to protect your personal information when you become a member of the Sporting Champions team. It describes the personal information that we collect, the purposes for which we use such information, and your choices regarding our use of it. The steps we take to protect your personal information and how you can review and correct your personal information are also covered here. By undertaking visits as a Sporting Champion you are consenting to the information collection and use practices described in this privacy statement.


Our collection of information

Information collected directly from you. We may ask you for personal information to support the delivery of the Sporting Champions programme. The personal information we collect may include:

- contact details, such as your name, e-mail address, telephone and mobile numbers, and physical address;
- profile information including your sporting achievements and an agreed image of you,
- financial information (including your BACs details, National Insurance number and Unique Tax Reference number) to allow us to pay you.
- information such as your nationality and country of residence that allows us to determine your eligibility
- information used to customise and facilitate your use of our websites, including login and technical information;
- information that assists us in identifying the training and development support that best meet your needs;
- feedback from you about your visits and the Sporting Champions programme generally.

You are not required to provide any of this information, but if you do not, we may not be able to include you in the Sporting Champions programme.


Our use of information

Promoting your profile. We use your profile information on the Sporting Champions website to help Sport England’s delivery network select an athlete for their visits.

Communications. With your permission, we may use your profile.(Sporting achievements and an agreed image of you) to support the promotion of approved visits.


Disclosure of your personal information

Except as described below, personal information you provide to Inspired Exchange will not be shared outside of Inspired Exchange without your permission.

Disclosure to service providers. Inspired Exchange sub-contracts with other companies to provide services on our behalf, such as coordinating and delivering athlete training (DKH Legacy Trust), and evaluating the Sporting Champions programme. We provide these companies with only those elements of your personal information they need to deliver those services. These companies and their employees are prohibited from using that personal information for any other purpose

Disclosure for other reasons. We may disclose personal information if required to do so by law or in the good-faith belief that such action is necessary to comply with legal requirements or with legal process served on us, to protect and defend our rights or property, or in urgent circumstances to protect the personal safety of any individual.


Security

Inspired Exchange is committed to protecting the security of your personal information. We use a variety of security technologies and procedures to help protect your personal information from unauthorised access, use, or disclosure. For example, we store the personal information you provide on computer systems with limited access that are located in facilities to which access is limited. For sites to which you login, it is your responsibility to ensure the security of your password and not to reveal this information to others. When you move around a site to which you have logged in, or from one site to another that uses the same login mechanism, we verify your identity by means of an encrypted cookie placed on your machine.


Reviewing your personal information

In all cases, you can make a request to review and correct your personal information or ask Inspired Exchange to stop using it by emailing sportingchampions@inspiredexchange.co.uk . We may take steps to verify your identity before providing you access to your personal information. You can help us to maintain the accuracy of your information by notifying us of any change to your mailing address, phone number, or e-mail address.


Links to other sites

Your profile will be displayed on our website. Our website may contain links to other sites such as Dame Kelly Holmes Legacy Trust, Sport England, and other relevant professional. While we try to link only to sites that share our high standards and respect for privacy, we are not responsible for the content, security, or privacy practices employed by other sites.


Data Breach

You will be notified within 24 hours if a data breach occurs during a working week or within 48 hours if during the weekend.


Enforcement of this privacy statement

If you have questions regarding this statement or our handling of your personal information, please contact us by emailing Julie Bunnage : julie@inspiredexchange.co.ukor telephone 01245 328303. We will promptly address your concern and strive to reach a satisfactory resolution.


Changes to this privacy statement

Inspired Exchange may occasionally update this privacy statement. When we do, we will revise the "last updated" date at the top of the privacy statement. We will obtain your opt-in consent for any updates to this privacy statement that materially expand the sharing or use of your personal information in ways not disclosed in this privacy statement at the time of collection.